AI Agents for Small Business β€” HR & Ops Automation, ChatGPT-powered

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  • Details
    🎯 Transform Your HR Operations with Production-Ready AI Agents
    Stop struggling with inconsistent hiring, chaotic onboarding, and reactive employee relations. This Professional Edition delivers three specialized HR AI agents with 8-12 years of expertise each β€” ready to deploy in ChatGPT, Claude, or as a Universal Agent.
    Perfect for small business owners, HR teams of 1-3, startups, and growing companies (5-250 employees) who need professional HR systems without enterprise costs.

    ✨ What Makes This Professional Edition Different?
    Rich, Grounded Personas β€” Not generic templates. Meet your team:

    Alex Rivera (Recruiting) β€” 8 years building structured interviews & inclusive job descriptions
    Priya Desai (Onboarding/Offboarding) β€” 10 years creating seamless employee experiences
    Dana Thompson (Policy & ER) β€” 12 years navigating sensitive situations with balanced, documented steps

    Step-by-Step Frameworks β€” Each agent thinks through your problem systematically (need β†’ analysis β†’ solution β†’ communication β†’ documentation)
    Multiple Specialized Modes:

    Recruiting: Standard | Batch Resume Screen | Interview Training | Compliance Check
    Onboarding: New Hire | 30/60/90 Plans | Offboarding | Contractor
    Policy & ER: Policy Draft | Incident Intake | Investigation | PIP | Sensitive Messages

    11 Industry Templates with pre-filled docs & equipment:
    Retail/Food Service β€’ Field/Trades β€’ Childcare β€’ Medical/Dental β€’ Fitness β€’ Hospitality β€’ Salon/Spa β€’ Nonprofit β€’ Education β€’ Automotive β€’ General Office
    12 Mini Policy Packs β€” Copy-ready policies for attendance, breaks, PTO, safety, confidentiality, and more
    Quality Control Built In β€” Every agent includes compliance checklists and best-practice guidance

    πŸ“¦ What's Included
    βœ… Complete HTML Application (opens in any browser, works 100% offline)
    βœ… 3 Expert AI Agents with full prompts & personas
    βœ… 11 Industry Templates for instant customization
    βœ… 12 Policy Pack Library
    βœ… Quick Setup Wizard (under 2 minutes)
    βœ… Data Helpers for recruiting, onboarding, and ER intake
    βœ… Universal Agent Mode β€” Upload to ChatGPT Knowledge or Claude Projects for automatic routing
    βœ… Export/Import Settings β€” Save and share configurations
    βœ… Lifetime Updates via your Etsy purchase
    πŸ“„ 1 File Delivered: hr_ops_v2_complete.html (instant download)

    πŸš€ How It Works
    Step 1: Download the HTML file and open in your browser (Chrome, Safari, Edge, Firefox)
    Step 2: Complete the 3-step setup wizard:

    Add your company name
    Set your HR basics (PTO, hours, probation period)
    Choose your industry template

    Step 3: Go to "My Agents" and select:

    Recruiting β€” Build job descriptions, structured interviews, screen candidates
    Onboarding β€” Create checklists, welcome emails, 30/60/90 plans
    Policy & ER β€” Draft policies, handle incidents, write PIPs

    Step 4: Copy your personalized AI prompt
    Step 5: Paste into ChatGPT or Claude and get professional output
    Optional: Use Universal Agent mode to upload the entire system to ChatGPT Knowledge or a Claude Project for automatic agent selection

    πŸ‘₯ Perfect For
    βœ” Small business owners doing their own HR (5-50 employees)
    βœ” HR teams of 1-3 juggling multiple roles
    βœ” Startups & high-growth companies building HR infrastructure
    βœ” Managers hiring their first employees
    βœ” Retail, hospitality, healthcare, fitness, childcare operations
    βœ” Anyone who needs consistent, professional HR documentation

    πŸ’Ό Real Use Cases
    Scenario 1 β€” Hiring Manager:
    "I need to hire 2 baristas and a shift lead. I've never written a structured interview before."
    β†’ Use Alex (Recruiting) in Standard mode to get: JD, sourcing plan, 8 behavioral interview questions with scoring rubric, and candidate communication templates.
    Scenario 2 β€” First Employee:
    "We're onboarding our first full-time employee next Monday. What do we need?"
    β†’ Use Priya (Onboarding) to get: pre-hire checklist, day 1 agenda, welcome email, systems setup, equipment tracking, and benefits timeline.
    Scenario 3 β€” Performance Issue:
    "An employee has attendance problems. I need to document this properly."
    β†’ Use Dana (Policy & ER) in PIP mode to get: performance improvement plan with SMART goals, documentation template, and neutral communication script.
    Scenario 4 β€” Batch Hiring:
    "I received 47 resumes for 3 open positions. Help."
    β†’ Use Alex in Batch Screen mode to evaluate all candidates against must-haves in a comparison table.

    βš™οΈ Technical Details
    File Type: HTML (single-file application)
    Requirements: Modern web browser (Chrome, Safari, Edge, Firefox)
    Internet Required: No β€” works 100% offline after download
    Mobile Friendly: Responsive design
    AI Platform: Works with ChatGPT (3.5, 4, o1), Claude (Sonnet, Opus), or any AI that accepts text prompts
    Data Storage: All settings save locally in your browser (or export as JSON)
    Updates: Free lifetime access to updated versions via Etsy

    πŸ›‘οΈ Important Legal Note
    This product provides HR frameworks, templates, and AI prompts. It is NOT legal advice. Employment laws vary by jurisdiction. Always verify compliance with:

    Your local/state/federal employment laws
    Industry-specific regulations (healthcare, childcare, etc.)
    Your legal counsel or HR compliance advisor

    The AI agents are designed to flag when you should consult counsel.

    🎁 Bonus Features
    ✨ Advanced Toggles β€” Show/hide examples, advanced options, and quality checklists
    ✨ Data Helpers β€” Fill in recruiting, onboarding, or ER details; get formatted blocks
    ✨ Style Customization β€” Choose Professional or Friendly tone
    ✨ Policy Pack Builder β€” Mix and match 12 policy templates
    ✨ Custom GPT Ready β€” Instructions for creating a persistent Custom GPT
    ✨ Claude Project Ready β€” Instructions for Claude Projects setup

    ❓ FAQ
    Q: Do I need to pay for ChatGPT or Claude?
    A: The free versions work! Paid versions (ChatGPT Plus, Claude Pro) give faster responses and higher limits.
    Q: Can I customize the agents?
    A: Yes! All settings, personas, and templates are editable. You can modify the HTML or just adjust settings in the interface.
    Q: Will this work for my specific industry?
    A: 11 industry templates are included. You can customize any template or use the general office baseline.
    Q: Can my team use this?
    A: Yes! Export your settings as JSON and share with your team, or use Universal Agent mode in a shared ChatGPT/Claude workspace.
    Q: Do I need coding knowledge?
    A: No! The interface is point-and-click. Just open the file and use the setup wizard.
    Q: What if employment laws in my state are different?
    A: Add your region notes in setup (e.g., "California - must include pay range in JDs"). The agents will factor this into their output.

    πŸ“‹ What You'll Create
    With Alex (Recruiting):

    Inclusive job descriptions with FLSA classification
    Structured interview kits (5-8 behavioral questions + rubrics)
    Sourcing plans and candidate communications
    Batch resume screening tables
    Compliance guidance (pay transparency, ban-the-box, accommodations)

    With Priya (Onboarding/Offboarding):

    Pre-hire, Day 1, Week 1, Week 2+ checklists
    Welcome emails and day-1 agendas
    30/60/90-day success plans
    IT/systems provisioning lists
    Offboarding checklists with security steps
    Contractor onboarding docs

    With Dana (Policy & ER):

    Plain-language policies (attendance, safety, PTO, conduct, etc.)
    Incident intake summaries and triage
    Investigation plans with interview questions
    Performance improvement plans (PIPs)
    Neutral, humane employee communications
    Documentation templates


    πŸ† Why Choose Professional Edition?
    ❌ Generic AI: "Write me a job description"
    βœ… Professional Edition: "Alex Rivera with 8 years of inclusive hiring experience analyzes your role, identifies essential functions, checks FLSA classification, builds a structured interview kit with scoring rubric, and flags compliance considerations."
    The difference? Context, expertise, consistency, and step-by-step thinking that mirrors how real HR professionals work.

    πŸ“ž Support & Updates

    Instant Download β€” File delivered immediately after purchase
    Lifetime Updates β€” Get new versions free via your Etsy purchase
    Support β€” Message us through Etsy with questions
    Documentation β€” Help section built into the application


    🏷️ Tags/Keywords
    hr software, hr tools, small business hr, recruiting templates, onboarding checklist, employee handbook, hr policies, chatgpt prompts, ai for business, hr assistant, hiring kit, performance improvement, employee relations, hr automation, business operations

    πŸ’‘ Ready to Upgrade Your HR?
    Stop reinventing the wheel every time you hire, onboard, or handle an employee issue. Get 3 expert HR agents working for you today.
    One-time purchase. Lifetime access. Works offline. No subscriptions.
    πŸ›’ Add to Cart & Download Instantly

    By AiPromptlyYours β€” Professional AI tools for modern businesses
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    Frequently Asked Questions

    What skill level do I need?

    Beginner-friendly. The guide explains how prompts work and how to customize them.

    Custom and personalized orders

    Prompts span eight areas: Marketing & Advertising, Social Media, Email/Customer Comms, Local SEO & Web, Branding, Promotions/Seasonal, Reviews/Reputation, and Sales/Lead Nurturing.

    Custom and personalized orders

    Please purchase one license per business. Contact me for multi-seat or agency licensing.